What stays on your device, the limited data we handle to operate HostRecap, and the choices available to you.
HostRecap is designed to process meeting audio, transcripts, notes and recaps on your device. We do not operate a cloud repository for that meeting content.
Limited data may still be processed to run the website, support an account or licence, answer a support message, complete a purchase, or maintain optional diagnostics. If you deliberately export content to an integration, the selected material is sent directly from your device to that service.
| Category | Handling | Network boundary |
|---|---|---|
| Meeting audio, transcripts, notes and recaps | Processed and stored locally by the application. | Not sent to HostRecap for local processing. |
| Integration exports | You select a workspace, CRM or other destination. | Only selected content is sent directly to that destination. |
| Account, licence and payment records | Email, account identifier, entitlement and transaction details. | Processed by HostRecap and the provider identified at sign-up or purchase. |
| Website, support and optional diagnostics | Technical request data, messages you send and diagnostics when enabled. | Handled by our hosting, support or diagnostic provider. |
We use personal data to provide and secure the Service, authenticate accounts, validate a licence, process a purchase, answer support requests, prevent fraud and meet legal obligations. We rely on contract performance, legitimate interests, legal obligations or consent where applicable.
Local meeting content remains under your control until you delete it. Account, support, payment and diagnostic records are retained only for as long as needed for the stated purpose, security, dispute resolution, tax or other legal obligations.
Provider categories and current named providers appear on our Service Providers page. We do not use meeting content to train public or private AI models.
You may request access, correction, deletion, restriction, export, or information about personal data we handle, and withdraw consent where processing is based on consent. Email privacy@hostrecap.com with Privacy request in the subject. We may request verification information.
People in India, the EEA, UK, California and other locations may have additional statutory rights. Our approach to cookies and similar technologies is described in Cookies & Similar Technologies. HostRecap is intended for adult professional users and we do not knowingly collect personal data from children.
